Sampling Process

Ten days from tech-pack to approved PPS.

Sampling is where every bulk-order risk is supposed to die. Done well, the PPS becomes the contract — and bulk runs become predictable. Here is exactly how that ten-day window is structured at our facility.

In short

A new style moves through four sampling stages — tech-pack review, fit sample, pre-production sample (PPS), and size set — typically inside ten working days. The PPS becomes the contractual reference; bulk cutting begins only after written sign-off. This sequence eliminates most failure modes that surface in bulk inspection.

The sampling workflow

  1. 01Day 1

    Tech-Pack Review

    A production engineer reads every line of the tech-pack before a pattern is touched.

    We read the tech-pack against three checks: is the fabric specified achievable at the buyer's target price, are the construction details executable on our machinery, and is the size chart graded sensibly. Anything ambiguous is flagged in a single consolidated note back to the buyer within 24 hours. This step alone removes 70% of late-stage surprises.

  2. 02Day 2–5

    Pattern & Fit Sample

    Pattern is engineered, then a single fit sample is sewn in the base size for fit confirmation.

    The pattern is engineered from the size chart, factoring shrinkage allowance for the chosen fabric. One fit sample is cut and sewn in the buyer-confirmed base size (commonly M or S), in either the actual production fabric or a close-equivalent fabric of the same GSM and stretch. The sample ships with measurement points marked so the buyer can record exact deviations on a fit form.

  3. 03Day 6–9

    Pre-Production Sample (PPS)

    A full-spec sample in the production fabric, finishes, and trims — signed off before bulk cutting.

    After fit revisions are agreed, a Pre-Production Sample is built using exact production fabric, lining, interlining, buttons, labels, and packaging. The PPS is the contractual reference — its construction, fit, finishing, and trim placement become the buyer-approved benchmark against which the bulk run is later inspected. No bulk cutting begins until the PPS is signed off in writing.

  4. 04Day 10

    Size Set Sample

    One unit per size (XS–3XL) confirms the grading curves across the full size run.

    Once the PPS is approved, a size set — one unit in each production size — is graded, cut, and sewn. The buyer or our internal QA measures the size set against the grading chart, confirming that proportional changes (sleeve length, armhole, waist, hip) hold across the full size run. Only after this is bulk cutting authorised.

Why we treat the PPS as the contract

Most disputes between brands and manufacturers trace back to a single ambiguity that lived through sampling. A button position negotiated on email, a finish quality assumed from memory, a wash shade neither side wrote down. The PPS exists to close every one of those gaps before bulk cutting.

A signed PPS becomes the reference our quality control team inspects bulk against. If a bulk piece deviates from the PPS, it is a defect — no debate. If it matches the PPS, it ships. This single clarity is why we never authorise bulk cutting on a verbal sign-off, even for repeat clients.

When sampling takes longer

Three situations push sampling beyond the ten-day window: an incomplete tech-pack (we develop the missing sections, adding 3–5 days), a fabric with long mill lead time (we sample fit on an equivalent fabric and PPS on the actual fabric once it arrives), and complex finishes like custom enzyme washes or hand-embroidery (each adds its own cycle).

In every case, the buyer receives a dated sampling calendar at kickoff. Slippage is communicated in advance, not after.

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MOQ: 500 pieces | Pan-India & Export

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Sampling — FAQs

Standard sampling includes one fit sample, one PPS, and one size set per style. Additional iterations on the fit sample are charged at sample-rate, though most styles converge within one or two fit rounds when the tech-pack is well-prepared.

PPS is always built in the exact production fabric, lining, interlining, and trims. The earlier fit sample may use an equivalent fabric of the same GSM and stretch if the production fabric has a long mill lead time — this lets us begin fit work in parallel with fabric procurement.

We provide tech-pack development as a service. A garment specialist will draft missing sections — construction notes, measurement points, BOM, finishing standards — and submit them for buyer approval before sampling begins. Typical turnaround is 3–5 days.

We provide a structured fit form mapping each measurement point on the sample to an expected value. Buyers record actual values, photograph the sample on a fit model where possible, and return the form. Pattern revisions are made against this concrete data, not subjective notes.

For exact repeat orders within 12 months, the original PPS can be retained as the reference and bulk authorised directly. Any specification change — fabric, trim, label, finishing — re-triggers PPS sign-off.

Sampling is where the bulk order is won or lost

Build with a team that treats the PPS as a contract, not a courtesy. Share your tech-pack — we'll send back a sampling calendar inside 24 hours.

MOQ: 500 PiecesPan-India DeliveryExport Ready15-Day Turnaround
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